Top 10 Document Scanning Software In 2025

Eliminating the paperwork is a crucial part of the digitization process for any business. Hence, many businesses plan to seek the help of document scanning software in converting the papers into electronic copies. It becomes much easier to manage electronic forms and files compared to the pile of papers that require sufficient space and security.

Best and Top Ten Document Scanning Software

So, today we bring you the tested and best-detailed review of the top ten document scanning software available in the market. These programs are ideal for not only converting files but also saving electronic copies in multiple formats for quick retrieval.

1. Adobe Acrobat DC

Adobe is a popular name when it comes to opening documents on mobile devices and systems. It has multiple features and associated benefits under one roof and is ideal for small businesses and big businesses.

Compatibility: Windows, Mac

Price: $20 for pro subscription

Features:

• It can create PDFs from Microsoft Office applications, photos, emails, and other document formats.
• It improves added security, standardized templates, and dedicated passwords to save sensitive files.
• It further offers reverse conversions from PowerPoint, Excel, and Word.

Pros:

• It has all the required tools and capabilities that are needed for any company to manage their documents.
• It can be seamlessly integrated into many other software applications for smooth workflows.
• It can be used in multiple departments to convert PDF files.

Cons:

• It is costly for startups and small businesses.

2. Abbyy FineReader

It is one of the leading software for document scanning and hence is the top choice on our list. The company has proven expertise in offering multiple enterprise-level products, and hence this software is coming from the best professionals.

Compatibility: Windows and Mac

Price: $29.99 per month

Features:

• It uses the powerful optical character recognition (OCR) technology that drives all features of this software.
• It offers functions like annotating, commenting, etc., on all PDFs to make them ready for use.
• It can save time on proofreading, back-checking, and text changes between different document versions.

Pros:

• It is a simple-to-use tool with minimalist buttons and options in the interface.
• It is ideal for handling bulk documents as well as single documents.
• It offers support to multiple languages.

Cons:

• It may not suit the requirements of startups and small businesses.

3. Kofax OmniPage

Powered by the leading technology, it is rich in multiple features and hence suits the needs of multiple businesses.

Compatibility: Windows and Mac

Price: $149 for standard version

Features:

• It uses OCR technology for quick and effective scanning of multiple documents.
• It offers a digital library of PDF files.
• It supports multiple software platforms, including in-house Power PDF tool, Wordperfect, Corel, PowerPoint, Word, etc.

Pros:

• It offers high-quality scanning of documents for precise data storage.
• It is easy to use software and is ideal for all types of businesses.
• It offers quick integration to multiple devices.

Cons:

• It may be a bit costly for businesses having seasonal data requirements.

4. Readiris

It is a popular tool that quickly copies, converts, and edits multiple documents. It is used globally and comes as a single product for managing different document needs.

Compatibility: Windows and Mac

Price: $129 for centric manager software

Features:

• It uses OCR technology for quick conversion and editing documents.
• It can convert PDFs, texts, pictures, Word files, Excel files, PowerPoint, indexed PDFs, etc.
• It offers quick conversion of books into audio and Wav files.

Pros:

• It is available in different suites to match the needs of startups, small and big businesses.
• Any business can go for Readiris as it supports more than 138 languages and hence is used globally.
• It is a selected product that supports the scanning and conversion of documents in multiple formats, including audio.

Cons:

• It doesn’t offer PDF compression.

5. PaperScan

It is another top option in the document scanning software and is popular as the universal software. It is an ideal solution for upgrading the existing system software to add comprehensive features.

Compatibility: Windows and Mac

Price: $79 for Home Edition

Features:

• It offers batch processing, color editing tools, annotations, automatic blank page removal, etc.
• It facilitates the quick organization of the scanned files for ready use.
• It further offers post-processing tools like border removal, color adjustments, filter options, hole punch removal, rotation, etc.

Pros:

• It is the ideal software when companies are looking for additional useful features in the existing systems.
• It is an affordable solution for startups, small businesses, etc., and offers multi-lingual support.
• It offers multiple editing, saving in different formats, etc., and other tools for overall smooth functioning.

Cons:

• It doesn’t offer support to the cloud.

6. ScanSpeeder

It can perform scanning, editing, and archiving photos. It is a perfect tool for the new bees in technology.

Compatibility: Windows and Mac

Price: $39.95 for pro edition

Features:

• It offers quick segregation for files and photos and straightens them.
• It can automatically tag photos with related information.
• It can restore faded photos and can add text.

Pros:

• It is easy to use software with a minimalist interface.
• It can scan multiple photos at once.
• The company offers a dedicated customer service team for handling multiple issues of customers.

Cons:

• The latest features are available in the pro version of the software only.

7. VueScan

Hamrick Software was founded in 1991 by Ed Hamrick. Our first product was VuePrint, an easy to use JPEG viewer for Windows that for many years was the recommended image viewer for AOL, with more than 100,000 users. It is another document scanning software that can handle documents, slides, films, photos, etc. It is a preferred choice of many businesses that want to retrieve their old scanners.

Compatibility: Windows, Mac, Linux, etc.

Price: $29.95 standard edition

Features:

• It easily works on film, flatbed, and documents.
• It is ideal for single and multiple documents and works well for small size documents.
• It works on OCR and offers automatic color detection.

Pros:

• It is available in multiple customization options.
• It can be seamlessly integrated with older software versions.
• It offers high-quality output and can calibrate colors.

Cons:

• It has a complex interface that may be difficult to understand for beginners.

8. NAPS2 Document Scanner

It is a powerful tool that can scan and arrange the resultant documents properly. It comes as a collection of multiple tools.

Compatibility: Windows and Mac

Price: Free

Features:

• It offers a single-click process for quick scanning and saving documents.
• It supports formats like PNG, PDF, JPG, JPEG, etc.
• It works on dedicated OCR technology and is available in more than 100 languages.

Pros:

• It offers a minimalist design interface and is highly user-friendly software.
• It supports multiple scans and different image formats.
• It is ideal for small and big businesses.

Cons:

• It lacks advanced features when compared to other available options.

9. CloudScan Scanner Software

It is a document scanning software that comes with wireless and remote scanning capabilities. It can scan pictures and documents. Very convenient and friendly menu permits getting essential results with few clicks and still providing the option to select required parameters.

Compatibility: Windows and Mac

Price: Free

Features:

• It can quickly edit scanned documents and can develop hard copies of the final documents.
• It can save multiple documents in different formats like PDF/ TIFF, etc.
• It offers one-click functionality for exporting and scanning documents.

Pros:

• It offers quick use with no detailed setup and comes with a graphical user interface.
• It offers page manipulations and image enhancement to generate high quality documents and images according to business requirements.
• It can be installed on a single device and used on multiple devices simultaneously.

Cons:

• CloudScan lacks advanced features.

10. FileHold

FileHold Express is designed for organizations that have 5 to 20 users. Express has a low-cost point of entry and, with a simple license change, can be upgraded to FileHold Enterprise. It offers viewing, approving, and storing multiple documents. It helps increase the operational efficiency of the regular business functions.

Compatibility: Windows and Mac

Price: Available on request only.

Features:

• It facilitates data mining by offering support to metadata capturing.
• It offers quick document linking and document tracking.
• It has a dedicated document viewer to check multiple documents.

Pros:

• It offers a simple-to-use interface and has a minimalist design.
• It is ideal for storing electronic documents.
• It offers easy search, in-built functions, and powerful API configurations.

Cons:

• There is no availability of the workflow designer.

Wrapping Up:

It is hard for a small business or a multi-million enterprise to ignore the benefits and powerful features of document scanning software. It is easy to find the best matching product according to your business requirements by going through the detailed features, advantages, and possible issues.

It becomes easy to maintain the systems containing electronic files using antivirus software like Avast that ensures a malware-free system for hassle-free operations. Further, the additional features of the document scanner tools make it easy to integrate it with the existing software or manage all document files independently.